Hockey Team Budget Software
See every team's finances in one place
HuddleBooks is hockey team budget software built on one shared ledger for youth hockey: every dollar in, every dollar out, receipt attached, visible to the treasurer, the board, and every parent the moment it happens.
Just one team? Start here.
Total Budget
$47,250
Spent
$32,180
Remaining
$15,070
Recent Activity
Equipment Purchase
Dual-approval completed
Tournament Fee
Awaiting 2nd approval
2 approvals
On every dollar
Daily
Bank reconciliation
Real-time
Visibility for every parent
8 AAA teams
Our first founding partner
The Visibility Gap
You are accountable for money you cannot actually see.
You are responsible for the finances of every team in your association, but you have no way to see them. The numbers live in a spreadsheet, the decisions in email, the approvals over text, and nobody can see the whole picture. That is minor hockey association management today.
Your treasurers are not the problem.
They are good people in an impossible spot: tens of thousands of dollars, a spreadsheet, and no support. They volunteered to help the team, not to take on a second job, and they should not have to carry it alone.
Status Quo vs Shared Ledger
Spreadsheets, email, and text. Three places, no full picture.
Today the money lives in a spreadsheet, the decisions in email, and the approvals over text, so no one sees the whole picture at once. The shared ledger pulls all of it into one place: every team, every dollar, visible to the treasurer, the board, and every parent the moment money moves.
Built-in safeguards
The spreadsheet status quo
No second set of eyes. One volunteer carries all of it, alone.
HuddleBooks
Every expense is approved by two people, and anything that posts without that approval is flagged within 24 hours.
Audit Trail
The spreadsheet status quo
If someone changes a number, you'd never know.
HuddleBooks
Automatic, tamper-proof record of every transaction and approval.
Bank Reconciliation
The spreadsheet status quo
Manual matching: hours of cross-referencing bank statements.
HuddleBooks
Automatic. Transactions match themselves.
Parent Transparency
The spreadsheet status quo
Parents see nothing unless the treasurer emails a spreadsheet.
HuddleBooks
Real-time dashboard. Every parent can see where the money goes.
Association Oversight
The spreadsheet status quo
Your association has zero visibility into team finances unless they chase down a spreadsheet.
HuddleBooks
Real financial oversight across the association: every team from a single dashboard, no chasing, no waiting.
Setup Time
The spreadsheet status quo
Hours building templates, formatting columns, setting up formulas.
HuddleBooks
Minutes. Hockey-specific categories are already built in: ice time, tournaments, equipment, fundraising.
Free consultation ยท No commitment
How It Works
How Hockey Team Budget Software Works
The oversight you need, built into one shared ledger every team works from.
Dual-approval by design
The dual-signature policy you already require, built in. Every expense is approved by two people, so no one signs off alone.
Daily bank reconciliation
A read-only connection checks the team's bank account every day and matches it against the books. Anything that does not line up surfaces within 24 hours.
One shared, tamper-proof ledger
One set of books for the whole team, with a tamper-proof record of every transaction and approval. The treasurer, the board, and every parent see the same thing, the moment money moves.
The bank connection is read-only: HuddleBooks sees every transaction the moment it clears, but never moves, holds, or touches your money.
Who It Protects
Association-wide adoption you do not have to force.
The best hockey team budget software is the one your volunteers will actually open. Here is why yours will: the treasurer wants the tool, and the parents want what it shows them.
Treasurers
They will actually use it
It saves their weekends and gives them an airtight record. When a parent asks where the money went, they have the answer, not a defence. Every expense is dual-approved, so no treasurer ever stands alone.
100%
of expenses dual-approved
Parents
They finally trust the books
Every family sees where their fees go, in real time. No year-end surprises, no rumours, no wondering. Trust replaces suspicion, and the questions stop.
Real-time
visibility for every parent
Your takeaway, as president
Adoption you do not have to force, and trust across every family. The treasurer wants the tool. The parents want the view. You get clean books across every team in your association, all season.
"The goal isn't to catch bad actors. It's to protect good people from impossible situations."
We believe in building systems that make doing the right thing easy. HuddleBooks gives volunteers the tools they need to succeed, and the transparency everyone deserves.
Proof
Built by someone who lived it.
HuddleBooks was built by Mike Dunbar: a hockey parent, coach, and team finance volunteer who lived this exact problem. He got tired of watching good people manage tens of thousands of dollars in a spreadsheet, with no support and no way to show their work.
So he built the tool he wished he had, and now he builds it alongside the teams using it.
First Founding Partner
The Mississauga Senators
All 8 of their AAA teams are on HuddleBooks for the 2026-27 season.
"As a club, we're always looking for ways to improve the experience for our families and volunteers. HuddleBooks gives us the transparency, reporting, and ease of use that today's teams need. We're proud to help shape the future of team financial management as a Founding Partner Association."
Stored in Canada
Your data is hosted in Canada and belongs to your team.
Encrypted
Every record is encrypted, and exportable anytime you ask.
Read-only bank link
The bank connection is read-only and never touches your money.
Frequently Asked Questions
Youth Hockey Financial Management FAQ
Everything you need to know about managing your team's finances with HuddleBooks.
Excel is a workhorse, and we'd never tell you to throw out something that's working for your team. But there are things Excel quietly can't do: it doesn't create an audit trail, it can't flag a suspicious transaction, parents can't see where their money is going, and when the season ends, all that financial history disappears into a spreadsheet on someone's laptop. Those gaps don't feel like problems until they are. HuddleBooks keeps the simplicity you're used to -- hockey-specific categories, easy reports, and bank reconciliation that runs on a schedule so your books stay matched without the manual work. Setup takes under 15 minutes. If Excel still feels better, no hard feelings. We mean that.
Financial controls don't exist because you distrust your treasurer. They exist to protect your treasurer. Think of it like a ref. Nobody questions the players' honesty, but the game still needs one. Dual approval on expenses means that when a parent questions a transaction at the year-end meeting, your treasurer doesn't have to defend themselves with memory alone. They have documented proof that two people signed off, the bank statement matched, and every dollar went exactly where it was supposed to. Good treasurers love this. It saves them an estimated 17 hours per season AND gives them an airtight record that they did everything right. These are guardrails, not gotchas.
Under 15 minutes. HuddleBooks comes with pre-built hockey-specific budget categories (ice time, tournaments, equipment, registration, fundraising), so you're not building a chart of accounts from scratch. No accounting knowledge needed. If your treasurer can use Excel, they can use HuddleBooks. As a Founding Partner, the founder is personally available to walk you through setup, so your team's books are ready before budgets go out for tryouts.
Your data is stored in Canada, encrypted, and belongs to your team. Parents see what parents need to see. Managers see what they need to manage. You can export everything anytime. Your financial records are yours, not ours. We never share your team's identifiable data with anyone. We may use anonymized, aggregated data to improve the product and help the broader youth sports community, but your team's information is never identifiable.
The Founding Offer
Founding pricing closes September 15, 2026.
Join before September 15 to lock in founding pricing for the 2026-27 season. Here is what a founding association gets:
-
Full platform access
Every team, every feature, all season.
-
40% off, locked for three seasons
Locked through the 2028-29 season.
-
A direct line to the founder
Mike sets your teams up himself.
Founding pricing closes September 15, 2026. We keep the first cohort small so every founding association gets that direct line.
Get Started
Ready for the 2026-27 season?
See HuddleBooks on your own teams' numbers. The call is a conversation, not a pitch.
Start risk-free. If your teams are not clearer on their finances in 30 days, export everything and leave. No lock-in, no money held.