Georgian Bay MHA governance resources

Representative-program rules covering budgets, fundraising, uniforms, participant conduct and team management.

Scope: representative program drawing on Midland and Penetang partner organizations. Cover says March 7, 2026 but version line says “V (Mar 7 2025”. Preserve this discrepancy. Separate official-linked change packet records March 12, 2026 electronic vote approving listed changes, 7–2. This does not resolve the consolidated version line or blanket bylaw adoption. See the separately listed Operating-rules changes and recorded electronic vote.

Source checked Oct 1, 2026 · Publisher’s website

Corporate governance, financial reporting and committee responsibilities.

Cover also gives November 7, 2024. Final enactment location/date and director name fields remain blank; publication does not establish completed member ratification.

Source checked Oct 1, 2026 · Publisher’s website

Published blank application and interview evaluation framework.

This is the association’s own blank selection tool; no applicant results are reproduced.

Source checked Oct 1, 2026 · Publisher’s website

Agreement on the Georgian Bay representative program, independent local-league operations, segregated legacy funds and centralized administration.

Approval conditions and blank execution fields remain in the published copy. This document does not establish completed execution or collapse Midland and Penetang local-league entities.

Source checked Oct 1, 2026 · Publisher’s website

Board member code of conduct with association-specific expectations for respectful participation.

Published unsigned code; no adoption date is asserted.

Source checked Oct 1, 2026 · Publisher’s website

Coach and team official code of conduct with association-specific expectations for respectful participation.

Published unsigned code; no adoption date is asserted.

Source checked Oct 1, 2026 · Publisher’s website

Parent code of conduct with association-specific expectations for respectful participation.

Published unsigned code; no adoption date is asserted.

Source checked Oct 1, 2026 · Publisher’s website

Player code of conduct with association-specific expectations for respectful participation.

Published unsigned code; no adoption date is asserted.

Source checked Oct 1, 2026 · Publisher’s website

Joint GBMHA, MMHA and PMHA lottery instructions covering team proceeds, ticket custody, distribution and returns.

Older 2025 fundraiser remains publicly linked. Deadlines are historical and do not establish current-season participation rules.

Source checked Oct 1, 2026 · Publisher’s website

Board record including payment arrangements and team sponsorship restrictions.

Historical meeting record; no actual financial statements are attached.

Source checked Oct 1, 2026 · Publisher’s website

Board record including tournament fundraising and seasonal program decisions.

Historical meeting record; no actual financial statements are attached.

Source checked Oct 1, 2026 · Publisher’s website

Board discussion of association finances, future Select policy and non-parent coach reimbursements.

The Select policy is proposed for a later vote. Minutes explicitly say no allocation policy currently exists for the coach fund. Finance discussion is not an actual financial statement.

Source checked Oct 1, 2026 · Publisher’s website

Representative-program deadlines, assistance conditions, registration refunds, family discounts and volunteer/player rebates.

Scope is the Georgian Bay Islanders representative program; shared-association rebate references retain their stated scope. The page does not specify a season year.

Source checked Oct 1, 2026 · Publisher’s website

Representative-program guidance on team budget approval, fundraising allocation, player-owned jerseys and additional development expenses.

Association fee table is labelled proposed and subject to change. Development wording describes both included sessions and extras funded by team fees; details should be checked with the publisher.

Source checked Oct 1, 2026 · Publisher’s website

Representative team guidance on local team decisions, variable team fees and ownership of mandated game uniforms.

Estimated association fees and TBD team fields are not approved budgets or actual financial reports.

Source checked Oct 1, 2026 · Publisher’s website

Program transition explanation covering registration structure, team fundraising and player-owned uniforms.

Body retains 2024–25 rebate wording and 2025–26 program tables. Treat it as the older linked transition explanation. Publisher comparisons are not reproduced or endorsed.

Source checked Oct 1, 2026 · Publisher’s website

Representative-program evaluation registration, player jerseys, attendance, payment and refund conditions.

The FAQ separately states a $5 administration deduction for evaluation refunds. Both source wordings are retained rather than silently resolved.

Source checked Oct 1, 2026 · Publisher’s website

Representative evaluation guidance on refunds, assessment, player selection and exceptional-player approval.

FAQ links an older April 2025 operating-rules file alongside the newer main policy library version; fees and exceptions should be read with their source dates.

Source checked Oct 1, 2026 · Publisher’s website

Representative-program body-contact limits for evaluations and subsequent checking development.

U14/U15 program scope; no publication or adoption date is asserted.

Source checked Oct 1, 2026 · Publisher’s website

Optional pre-skate program eligibility and payment conditions.

Applies to these pre-skates; non-local players and players on still-active teams have distinct conditions.

Source checked Oct 1, 2026 · Publisher’s website

Representative player offers, initial deposits and a stated 24-hour acceptance window.

The page expressly says process specifics will be finalized soon; it is not evidence of a fully finalized policy.

Source checked Oct 1, 2026 · Publisher’s website

Older operating rules linked by the representative FAQ, covering association finances, team accounts, budgets, apparel and evaluations.

Cover labels this copy Approved. The main policy library links the newer 88-page version with its own date conflict. Do not treat this older FAQ link as proof it supersedes the newer library copy.

Source checked Oct 1, 2026 · Publisher’s website

Change packet records an electronic approval vote and redlined financial timelines, ice allocations, coach-selection and player-evaluation changes.

Cover retains PROPOSED CHANGES but records motion to approve the changes, 7 in favour and 2 against on March 12, 2026. This supports approval of these listed changes, not enactment of the separate general bylaw or a certification of every provision in the consolidated rules. Old and new wording coexist. PDF p. 9 shows April 15 May 31 together without an unambiguous deletion, while March 1 is visibly struck and replaced by season end or March 30 (later). PDF p. 50 shows top five three together; preserve the redline rather than silently resolving every edit. New-section headings on p. 2 do not supply their full policy text.

Source checked Oct 1, 2026 · Publisher’s website

Records team bank-statement and spending-plan deadlines, season-end account closure, referee-payment instructions and financial approval references.

Financial documents were shared with the board but actual statements are not embedded in this four-page file. Policy revisions in item 3.1 are discussions for a later vote. Header February 25 conflicts with item 1.2 approving purported February 28, 2026 minutes. Historical season-specific instructions; no general audited-report classification.

Source checked Oct 1, 2026 · Publisher’s website

Records financial approval and referee cash payments through team manager accounts.

No approved financial statement table or independent accountant report is attached. Item 1.2 says November 26, 2026 despite the January 2026 header and the folder’s November 2025 record. Conflict-declaration policy is to be developed, not adopted here.

Source checked Oct 1, 2026 · Publisher’s website